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Privacy Statement

Zodra je onze website www.clubdwars.nl bezoekt, een donatie doet of contact met ons opneemt, ontvangen we informatie over jou. In deze As soon as you visit our website www.clubdwars.nl, make a donation or contact us, we receive information about you. In this Privacy Statement we explain what we do with that information. We always handle your information with care and store it securely. If you have questions or want to know which information we hold about you, please contact us at [email protected]. We may amend this Privacy Statement whenever necessary. We therefore recommend that you review this statement regularly so that you are aware of any changes.
Last updated: 19 June 2025.

Table of Contents

  1. When does this Privacy Statement apply?
  2. Who uses my data?
  3. Whose data do we process?
  4. How do we obtain your data?
  5. Which data do we use?
  6. For what purposes do we use your data?
  7. How long do we retain your data?
  8. With whom do we share your data?
  9. Where do we store your data?
  10. How secure is your data with us?
  11. What can you request from us?
  12. Which rules apply to this statement?
  13. Which cookies do we use?
  14. What do we do with data about minors?
  15. Do you have a question about this statement?

1. When does this Privacy Statement apply?

This Privacy Statement applies to all personal data that Stichting Club Dwars processes and to all domains related to us. It covers the personal data of anyone who has contacted us, visited our website, or made a donation.

2. Who uses my data?

Stichting Club Dwars is the organization responsible for processing your personal data as described in this statement.

  • Name: Stichting Club Dwars
  • Address: Lenny Tristanostraat 17, 3069 XL Rotterdam
  • Chamber of Commerce number: 97423386
  • RSIN: 868044714
  • SBI code: 88999
  • IBAN: NL78RABO0131486322
  • E-mail: [email protected]

3. Whose data do we process?

We process personal data of:

  • Visitors to our website;
  • (Prospective) participants in our activities;
  • Business contacts;
  • Anyone who has contacted us;
  • Donors who have made a gift or donation to Stichting Club Dwars.

4. How do we obtain your data?

We receive data directly from you when you, for example:

  • Fill in a form on our website;
  • Register for an activity or newsletter;
  • Send us an e-mail or contact us by phone;
  • Make a donation via our online donation page.

5. Which data do we use?

We process only the data necessary for our services, such as:

  • Name;
  • E-mail address;
  • Payment details (IBAN) and donation amount for donors.

6. For what purposes do we use your data?

We use your personal data for:

  • Handling your registration for activities;
  • Communicating about events, changes or requests;
  • Processing your donation (receipt of payment, sending confirmation and thank-you, issuing a tax receipt);
  • Fulfilling legal obligations (administration, financial reporting).

Processing is based on:

  • Your consent;
  • The performance of an agreement;
  • A legitimate interest;
  • Legal obligations.

7. How long do we retain your data?

We do not retain your personal data longer than necessary, in accordance with statutory retention periods:

  • Administration and invoicing: 7 years;
  • Participation data: 1 year after the end of the season;
  • Newsletter: until you unsubscribe;
  • Donation data: 7 years (tax authority requirement).

8. With whom do we share your data?

We share your personal data only with third parties if necessary for our services, for example:

  • Payment service providers (bank, payment processor);
  • IT suppliers (hosting, e-mail);
  • External auditors or the Tax Authority upon lawful request.

9. Where do we store your data?

All data are stored and processed within the European Economic Area (EEA). We have data-processing agreements in place to safeguard your privacy.

10. How secure is your data with us?

We implement technical and organizational measures to secure your data, such as SSL/TLS, access controls, backups and strict authorization procedures.

11. What can you request from us?

Under the GDPR you have the right to: information, access, correction, objection, data portability, restriction, erasure (the “right to be forgotten”) and to lodge a complaint.

How to submit a request?
Send your request to [email protected]. We will respond within 30 days (up to 60 days if complex).

12. Which rules apply to this statement?

This statement complies with the GDPR and Dutch laws and regulations.

13. Which cookies do we use?

We use, among others:

  • Functional cookies (session, login);
  • Analytical cookies (anonymized Google Analytics).

14. What do we do with data about minors?

Our activities are not specifically directed at children under 18. For processing their data we obtain parental or guardian consent.

15. Do you have a question about this statement?

Please contact us at [email protected] or by post at:
Stichting Club Dwars
Lenny Tristanostraat 17
3069 XL Rotterdam

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